Membership management software, built for Philippines

Start with the jobs that consume committee time: a single member database, automated renewal reminders, online payment collection (for Philippines that means GCash & Maya, not just cards), a self-service member portal, and event registration that knows who your members are. Then check the operational layer, Data Privacy Act 2012 consent tracking, data export, and reporting your AGM can use.

Memberlytic sends renewal reminders on a schedule you set, for example 30 days before expiry, on expiry, and 7 days after, collects payment via GCash, Maya, or card, reconciles it against the member record automatically, and flags lapsed members on your dashboard. Failed payments trigger retries and notifications instead of silently lapsing.

Yes. You can create unlimited tiers, ordinary, associate, corporate, student, honorary, or anything your constitution defines, each with its own fees, renewal cycle, benefits, and portal access. Corporate memberships support multiple nominees under one account with consolidated billing.

About 3 working days, and we do the work. You export your current member list (Excel, CSV, or from your existing platform), and our team handles mapping, import, validation, and configuration. Your existing system stays live in parallel until everything is verified, so members experience no downtime.

Memberlytic covers the core stack in one platform, database, renewals, payments, events, email, which removes most integration needs. Where you need to connect something else, data exports cleanly to CSV/Excel at any time, and we build specific integrations as part of custom engagements.

Singapore-based support on Singapore hours, plus a dedicated onboarding lead through setup, migration, and training. After go-live, the annual maintenance covers updates, security patches, hosting, and ongoing help.

Membership management is the recurring work of bringing members in, keeping them active, and collecting what they owe: applications and approvals, the member register, renewal cycles, payments, communications, and events. In most Philippines organisations this falls on a volunteer committee, software exists to take the repetitive parts off their hands.

A membership management system is software that holds your member register and automates the lifecycle around it, applications, renewals, payments, communications, and event attendance, in one place, instead of spreadsheets, email threads, and a payment gateway that don't talk to each other.

A membership CRM is a member-centric database: every interaction, payments, event attendance, emails, committee roles, is recorded against the member's profile. Unlike a sales CRM, it is built around renewal cycles and member status rather than deals and pipelines.

A sales CRM (like Salesforce or HubSpot) is built around winning deals: pipelines, leads, and one-off transactions. Membership management software is built around retaining members: renewal cycles, tiered fees, member status, self-service portals, and AGMs. You can bend a sales CRM into membership work, but you end up rebuilding renewals, member portals, and receipting yourself.

It depends on where you operate and who your members are. A Philippines association should weight local payment rails (GCash & Maya), Data Privacy Act 2012 compliance, and support hours far more heavily than a feature checklist, a platform that cannot collect Maya will cost you more in failed renewals than any feature saves. Memberlytic is built for Philippines organisations; international platforms like Wild Apricot or Glue Up may fit organisations centred elsewhere.

Keep one source of truth, let members maintain their own contact details through a portal, record consent for Data Privacy Act 2012, and never store payment state separately from the member record. The most common failure is parallel spreadsheets that drift apart, by the time renewals run, nobody trusts any list. Automated systems fix this by making the database the thing that actually sends the reminders and takes the payments.